Incorporating Community into In-Person Events

Hey @Kara these are great questions and I think a lot of us are still trying to figure it out. I always try to place the community in all the communication to ask and connect before the event. Use it a hub for questions about the event, to connect around topics and things they hope to learn or people they hope to meet. I love the scavenger hunt idea, which is reminiscent about the Mural Bingo.

For your two slots, I really like your ideas. Especially the second one to have an in-person conversation about the community and use it for a mini-focus group. You can bet yourself if Super Forums was in person I would have a session with all of you :)

Also I found it fun in the past, especially if it's in person to create a space for connections. I know when my wife and I went on a cruise, we found a forum thread for a roll call. People share their tips and tricks and then we all met up on the cruise ship for a fun event, and also collectively playing in the casino. It was a hoot. Considering this is in Memphis, maybe there is a way to create a special community event to connect in this way or even have Memphis natives share their best tips for travel to the city and things to do.

I hope that helps get the juices flowing - certainly I am sure others here have some suggestions :)

The blog the Vanilla team did on our Bingo that features my coworker is great! I worked with quite a few people on bringing events into community.

The bare minimum? Community call outs on all presentations, including QR codes. These are best if they are specific to the session people are attending.

Extra credit? A booth in the exhibitor hall with community swag, QR code to community, photo booth/headshot booth, community happy hours, featured members etc. A special meet and greet with the most important person you can think of for your top 25 community members.

Beyond this, I find the answer depends on the momentum you have.

Not a lot of people in community yet? Use this as an opp to intro community. Make sure it is in each one of the presenter's slides, consider doing a contest like bingo highlighting community basics that runs concurrently. Extra credit: If a question has come up in the community that the presentation addresses, highlight the question in the presentation and make sure OP knows!

More people who are active in community coming to the conference? Use this to drive more engagement. Consider giving the headliners AMAs/happy hour time in community or post a tell us your questions in advance so we can make sure we get to them. Gear contests towards deeper engagement. IE not your basic bingo, make the asks about replies, quotes etc. Host the fun networking sessions as the community.

Established community? Have a conversation track per topic, post materials for the session, and gather questions before hand, do a member scavenger hunt that allows you to find the answers via search, ask your most active members to present sessions.

So much stuff to do! My friend, Trish Borzon, does an amazing conf every year, and community boosted engagement is trackable long term.

In general, @sbrijmohan and I chatted about this a couple of months ago, and I built out a loom and a mural chatting through options.

Hope this is helpful! Excited to hear other people's thoughts!

Missed the meat of your question. Apologies.

Ooh and for the two slots! I would give both to community members. It would be cool to take two conversations that happened in community and then bring the members in to talk about learning and what they decided on in the community.